VCU Course: CORE Training
CORE, Central Oceanic Records Exchange, is a system designed to maintain vital records for the various ministries, both criminal and civil in nature. Completion and understanding of this course is mandatory for all those who have roles that involve use of this database.
Learning Objective : To educate students with the knowledge and skills to be able to use CORE database in regards to their ministry appointed role.
Course Fee : $500
Important Notes About Usage
- By default, CORE displays all public records, if you are an authorized user ensure you login with the credentials provided to you by your supervisor.
- Always be sure you are in the right ‘Record’ tab selected for the function you are preforming. This can be set by clicking the drop down at the top right next to your name.
- When submitting a record make sure you select a ‘category’
- All submissions and edits are recorded.
- Searches can be used by utilizing the “Filter’s” at the top. You can. Also search by record # (if known) or names in the search bar.
- Every record is assigned a unique ID.
- If you’re confused about a function ask a supervisor
Using CORE Tutorial
View Records Screen
- View Records Tab - This button allows you to search and look for CORE records in various databases.
- Submit Record - This button allows you to enter in a new record into CORE. I.e new bank account, MiniLuv report.
- Template Buttons - These two buttons give a direct link to useful templates (listed below) for MiniLuv / MiniPlenty
- User Info - This states the name of the current user that is logged in and their rank.
- Database Tabs - This is one way to select which database you wish to view by clicking on the appropriate database name.
- Filters - This entire section is focused on different search conditions that one can use to locate a particular entry such as who entered it, date or a particular offense.
- Search - This is the BEST way to search / filter for a particular record. You can search by subject name or ID # . Subject ID # or last name tends to be most effective
- Viewing Records - This section is all records that are visible to you that meet your criteria. Some results may be hidden based on your position.
- Submit Record - This button allows you to enter in a new record into CORE. I.e new bank account, MiniLuv report.
- Current Database / Database Dropdown - This is very important to set before submitting a new record so you don't accidentally submit in the wrong place. Can also be used to select a database to view.
- Record # Search - If you know a number of a particular record you can search it here, however, it will only appear if you have access to it.
- User Info - This button pulls down information on the user / log out button. You can change your account password here too.
Submit Record Screen
- Category Dropdown - This determines the type of record that is being submitted. Choose the appropriate one or ask a supervisor.
- Severity / Priority - These are not used as frequently but establish the importance of the record
- Assign to - This dictates the supervising authority of the record, this is left blank and will be assigned as the record is reviewed.
- Summary - A brief statement of the record. Most records include the subject's name i.e Financial Records, Background Checks, Driving Records ; While Reports and Citations describe the Act itself. When in doubt follow the majority of records that are similar.
- Basic Information - This is where the templates pertaining to the record type are utilized.
- Additional Narrative - Additional statements or report. Not usually used outside of the MiniLuv.
- Charge Summary - Where the criminal offenses are summarized by a supervisor. Not usually used outside the MiniLuv.
- View Status - This determines the accessibility of the record. Most of the time this can be left unchanged.
- Submit Record - This button submits the record, before doing so ensure that everything is filled out right and SAVE all text on a document in the event there is an error. Most of the time records are submitted without issue but saving your work before submitting is always recommended.
- Current Database / Database Dropdown - This is very important to set before submitting a new record so you don't accidentally submit in the wrong place. Can also be used to select a database to view. ALWAYS CHECK THIS BEFORE SUBMITTING TO ENSURE YOU ARE SUBMITTING TO THE CORRECT DATABASE.
Notations
Notations are supplementary to an existing record, while the importance varies from ministry to ministry. These can be supervisor comments, reviews, follow up notes on the record to additional financial entries for the MiniPlenty. It is important to speak with your supervisor about your ministry's expectations regarding notations. When in doubt you can analyze how other similar records are handled with notations.
Ministry of Love Templates
Shift Roster
<b><u>State Police Shift Roster -- <i>96th Precinct</i> </b></u> <b>Precinct Commander : </b><i> Lt. Hamilton </i> <b>Payroll Week : </b> . <b>Precinct Commander's Comments : </b> . . <b>Passdown Notations :</b> . . <b>Duty Schedule </b> <b>Monday</b> <b>Shift Supervisor: </b> . <b>Officer(s) on Duty : </b> . <b>Tuesday </b> <b>Shift Supervisor: </b> . <b>Officer(s) on Duty : </b> . <b>Wednesday </b> <b>Shift Supervisor: </b> . <b>Officer(s) on Duty : </b> . <b>Thursday </b> <b>Shift Supervisor: </b> . <b>Officer(s) on Duty : </b> . <b>Friday </b> <b>Shift Supervisor: </b> . <b>Officer(s) on Duty : </b> . <b>Saturday </b> <b>Shift Supervisor: </b> . <b>Officer(s) on Duty : </b> . <b>Sunday </b> <b>Shift Supervisor: </b> . <b>Officer(s) on Duty : </b> .
* One roster per each day. Officers are to add their names to a daily roster that they worked. All 'events' are to be added as notations for the day it occurred.
Example Notation: Jane Smith #123456 assaulted Carl Jones #567890 on 5th Ave.
Precinct Commander : This is the highest ranked uniformed officer in charge of precinct.
Supervisors on Duty : These are Sergeants, Lieutenants and Captains that worked that given day.
Officers on Duty : These are the uniformed patrol officers that worked that given day.
Active Warrants : These are people who are actively wanted on charges or for questioning by the state police and should be detained.
Priority Patrols : Areas of the city that the precinct commander has decided should be given priority.
Precinct Commander's Comments : Comments issued by the precinct commander.
Passdown Notations : Information from previous shifts or days that may be of importance.
Citation :
<b>Subject Name:</b> <b>Citizen ID#: </b> <b>Description of Offense/Events: </b> <b>Vehicle Registration: </b>
Subject Name : Name of person as appears on ID card
Citizen ID : ID number of person as appears on the person's ID card
Description of Offense : What law did they break / how did they break it. 1-2 sentences
Vehicle Registration : Vehicle Plate ONLY include if it is a motor vehicle offense.
Arrest Records
<b>Subject Name:</b> <b>Citizen ID#: </b>
Additional Narrative:
Subject Name : Name of person as appears on ID card
Citizen ID : ID number of person as appears on the person's ID card
Additional Narrative : Include a brief summary of relevant facts surrounding the charges.... Date, involved persons, weapons, contraband, location. What you include determines the charges that are eligible.
Driver’s License
<b>Subject Name:</b> <b>Citizen ID#: </b> <b>Road Test Results & Observations : </b> <b>Vehicle: </b> <b>Registration: </b> <b>Parking Permit: </b> No / Yes
Subject Name : Name of person as appears on ID card
Citizen ID : ID number of person as appears on the person's ID card
Road Test Results & Observations : State the results of the road test / summary how they drove.
Vehicle : The Make / Model of the vehicle I.e Victory F100
Registration : The license plate of the vehicle.
Parking Permit : Did they pay for the special parking permit, if so be sure to reference
Firearms License
<b>Subject Name:</b> <b>Citizen ID#: </b> <b>Admission of Criminal Record:</b> <b>Stated Reasoning for Permit: </b> <b>Background Results:</b>
Subject Name : Name of person as appears on ID card
Citizen ID : ID number of person as appears on the person's ID card
Admission of Criminal Record : Ask this person if they have any type of criminal record they wish to declare.
Stated Reasoning for Permit: Ask them the rational as to why they have greater security needs over the average citizen.
Background Results: Brief summary as to all results and entries that display when a subject's name.
Firearms License interviews may be taken by any member of the state police, however, may only be approved by a Captain or Lieutenant per Oceanic General Laws.
Property Clerk
<b>Subject Name:</b> <b>Citizen ID#: </b> <b>Reference Case #’s:</b> <b>List of Items & Quantity: </b> <b>Money: </b>
Subject Name : Name of person as appears on ID card
Citizen ID : ID number of person as appears on the person's ID card
Reference Case #'s: (Format #<number> I.e #21) All cases the person is involved in presently pertaining to evidence/property.
List of Items & Quantity : Simple list of all items i.e (1) ERK - 47 Rifle (4) Boxes of 7.62 Ammo
Money : List any money recovered that is in excess of policies
Reports
<b>Subject Name:</b> <b>Citizen ID#: </b> <b>Reporting Party:</b> <b>Citizen ID#: </b>
Subject Name : Name of person as appears on ID card . Subject is the main focus of the report.
Citizen ID : ID number of person as appears on the person's ID card
Reporting Party: Name of person as appears on ID card. This can be used to describe who reported incident.
Citizen ID : ID number of person as appears on the person's ID card
Reports are miscellaneous supplementary documentation, they do not have to follow any preset format, however they should feature the names and IDs of anyone mentioned or involved in the event being written about. The date and location of the incident and any other relevant facts should also be included.
Reports can either utilize subject or reporting party to describe participants. Some reports may have one or both. Officers can better describe the participants by separating those involved with the citizens that are just reporting the behaviors.
Ministry of Plenty Templates
The Ministry of Plenty, has a database composed of all vital financial records of Oceania very similar in structure to CORE. Completion and understanding of this training is required for all Ministry of Plenty employees.
- Records are 100% confidential in nature, only authorized users may access the database and view the records within.
- Always be sure you use the correct ‘Record’ tab selected for the function you are preforming. This can be set by clicking the drop down at the top right next to your name.
- When submitting a record make sure you select a ‘category’
- All submissions and edits are recorded.
- Searches can be used by utilizing the “Filter’s” at the top. You can. Also search by record # (if known) or names in the search bar.
- Every record is assigned a unique ID.
- If you’re confused about a function ask a supervisor
- Always be sure to enter notes in explaining deposits, withdrawals and other changes to an account.
- Be sure to link related accounts owned by a person I.e savings, financial records and deposit box accounts. This can be done by referencing the account number in the box.
- Clerks are reminded to enter all changes into all effected accounts as well as each personal account. Such as John Smith was paid by the MiniPax $1,000; One would make note this to Mr. Smith's account as well as the MiniPax's account.
- Ensure that all records match their balances.
- Audits happen and all actions are recorded.
- Tax Code of Oceania.
New Records Templates
Financial Record Account
<b>Subject Name:</b> <b>Citizen ID#: </b>
Subject Name : Name of person as appears on ID card
Citizen ID : ID number of person as appears on the person's ID card
New accounts must meet the minimum deposit requirements.
New Loans
<b>Subject Name:</b> <b>Citizen ID#: </b> <b>Subject's Occupation: </b> <b>Reason for Loan: </b> <b>Amount Requested:</b> <b>Weekly Payment: </b> <b>Interest Rate:</b> <b>Estimated Interest: </b> <b>Collateral:</b> <b>Existing Accounts:</b>
Subject Name : Name of person as appears on ID card
Citizen ID : ID number of person as appears on the person's ID card
Subject's Occupation: The occupation of the person, primarily used for Party members, proles can be listed as laborers.
Reason for Loan: Why is the loan being taken / requested? Ensure it is complaint with loan policy.
Amount Requested: The amount that the loan is for ensure that it follows loan policy.
Weekly Payment: Divide the total amount by 3 since most loans are paid back over 3-4 weeks.
Interest Rate: See MiniPlenty Rates for loans and their loan type
Estimated Interest: Apply the interest rate to the value of the loan.
Collateral: Any known collateral or property to be taken in the event of nonpayment such as cars.
Existing Accounts: List their existing financial account #<account number>
New loans must only be issued to account holders in good standing for at least one week and follow MiniPlenty policy pertaining to loans.
Employment Screening :
<b>Subject Name:</b> <b>Citizen ID#: </b> <b>Place of Birth: </b> <b>Reason for Move: </b> <b>VCU Course History: </b> <b>Prior Work Experience: </b> <b>Unique Skills : </b> <b>Admission of Criminal Record: </b> <b>Reference 1 Name :</b> <b>Reference 1 Relation :</b>
Subject Name : Name of person as appears on ID card
Citizen ID : ID number of person as appears on the person's ID card
Place of Birth : Where the person was born or originated from Oceania, Eurasia, Eastasia
Reason For Move : Why did they move to Victory City / if they are a native put N/A
VCU Course History : Any education classes they have taken through VCU. Will be cross referenced.
Prior Work Experience : Any prior jobs, or work they have done.
Unique Skills: What skill set do they feel defines them.
Admission of Criminal Record : Give every applicant a chance to confess to any criminal past.
References : References are optional, however may be included to help boost a candidates assignment opportunities.
Account Update Notes (Notations)
Deposit Made
<b>Deposit</b> <b>Previous Balance </b>:$ <b>Deposit </b>:$ <b>New Balance</b>:$ Received By:
Previous Balance : The balance of the account prior to the deposit.
Deposit : The amount of money being depositted into the account
New Balance : The updated balance amount to the account
Recieved By : Only fill this out if you are entering this on behalf of someone else. Enter the name of who originally did the transaction.
Withdraw Made
<b>Withdraw</b> <b>Previous Balance </b>:$ <b>Withdraw </b>:$ <b>New Balance</b>:$ Processed By:
Previous Balance : The balance of the account prior to the withdraw.
Withdraw : The amount of money being removed from the account
New Balance : The updated balance amount to the account
Processed By : Only fill this out if you are entering this on behalf of someone else. Enter the name of who originally did the transaction.
Payment Made
<b>Payment Made</b> <b>Type</b>: <b>Previous Balance </b>:$ <b>Payment </b>:$ <b>New Balance</b>:$ Received By:
Type : Fine, Fee, Deposit, Loan Payment, Rent, why is the person paying the MiniPlenty. If possible link citation numbers.
Previous Balance : The balance of the account prior to the withdraw.
Payment : The amount of money being involved in the transaction
New Balance : The updated balance amount to the account
Recieved By : Only fill this out if you are entering this on behalf of someone else. Enter the name of who originally did the transaction.
Vehicle Transactions
<b>Vehicle Transaction</b> <b>Make / Model</b>: <b>Catalogue Number</b>: <b>Buying or Selling?: Buy / Sell </b> <b>Registration Updated?: Yes / NO </b> <b>Previous Balance </b>:$ <b>Vehicle Price</b>:$ <b>New Balance</b>:$ Processed By:
Make / Model : The make / model of the vehicle i.e Victory F100
Catalogue Number : Link to the vehicle's catalogue ID number number should be between 567 and 603
Buying or Selling : Is the vehicle being bought or sold by the person.
Registration Updated : Did you update the citizen's registration already? Did you add or remove the vehicle from their account?
Previous Balance : The balance of the account prior to the transaction.
Vehicle Price : The price of vehicle in the transaction.
New Balance : The updated balance amount to the account
Recieved By : Only fill this out if you are entering this on behalf of someone else. Enter the name of who originally did the transaction.
Business Order Form
<b>Business Order</b> <b>Business Address</b>: <b>Items Ordered</b>: <b>Previous Balance </b>:$ <b>Total Order Purchase</b>:$ <b>New Balance</b>:$ Received By:
Business Address : The address that the business is operating from - ensure that this is a valid business.
Items Ordered : Items listed and quantities.
Previous Balance : The balance of the account prior to the withdraw.
Total Order Purchase : The amount of money being involved in the transaction / cost of all goods ordered added up.
New Balance : The updated balance amount to the account
Recieved By : Only fill this out if you are entering this on behalf of someone else. Enter the name of who originally did the transaction.
Deposit Box Requested
<b>Deposit Box</b> <b>Unit Assigned</b>: <b>Previous Balance </b>:$ <b>Weekly Fee</b>:$ <b>New Balance</b>:$ Processed By:
Unit Assigned : Which locker or storage unit are they assigned. Name of unit & Number i.e Locker #4
Previous Balance : Include if using account funds / not cash. Balance before fee deducted
Weekly Fee : The cost of the deposit box weekly.
New Balance : Include if using account funds / not cash. Balance after fee deducted
Processed By: Only fill this out if you are entering this on behalf of someone else. Enter the name of who originally did the transaction.
Property Rental
<b>Property Rental</b> <b>Property Address</b>: <b>Previous Balance </b>:$ <b>Rental Fee</b>:$ <b>New Balance</b>:$ Processed By:
Property Address : The address of the property being rented i.e Victory Condo Unit 4
Previous Balance : Included if account funds are being used, do not include if cash is being used. Funds in account prior to transaction.
Rental Fee : The cost of rental fees to include if they are paying weekly / monthly + deposit.
New Balance : Include if using account funds / not cash. Balance after fee deducted
Processed By: Only fill this out if you are entering this on behalf of someone else. Enter the name of who originally did the transaction.
Exports
<b>Exported Good</b> <b>Export Type</b>: <b>Quantity</b>:$ <b>Previous Balance </b>:$ <b>Value</b>:$ <b>New Balance</b>:$ Processed By:
Export Type : The item that is being exported and it's type.
Quantity : The amount of the item that is being exported
Previous Balance : The previous balance of the account
Value : The amount of money that the exported items are worth
New Balance : The new balance of the account after the sale of exported goods
Processed By : Only fill this out if you are entering this on behalf of someone else. Enter the name of who originally did the transaction.
Ministry Payroll Record (Ministry Accounts)
<b>Ministry Payroll</b> <b>Authorizing Party</b>: . <b>Staff </b> Employee 1 Name | Grade | Days Worked | Pay Employee 2 Name | Grade | Days Worked | Pay . <b>Previous Balance </b>:$ <b>Total Payroll </b>:$ <b>New Balance</b>:$
Verify payroll rates here.
Authorizing Party : Name of person filling out payroll sheet, specifically the bureaucrat in charge of the corresponding Ministry.
Staff : List each employee of the ministry by name | employee grade | the number of days they worked / getting paid for | the amount of pay for days worked decided by the payroll chart. | This is the format to use.
Previous Balance : The balance of the Ministry account prior to payroll
Total Payroll : Add up all staff payrates listed
New Balance : The balance of the Ministry account less the amount on payroll.
This record is only submitted to the Ministry Budget accounts. Each bureaucrat fills this out and submits it to their budget. This is then used as reference for the MiniPlenty to disperse pay to individual employees using the Payroll Receipt.
Payroll Receipt (Employee Accounts)
<b>Payroll Receipt</b> <b>Payroll Notes </b> Ministry | Grade | Days | $ Amount <b>Previous Balance </b>:$ <b>Amount </b>:$ <b>New Balance</b>:$
Payroll Notes : This mirrors the format in a payroll request. List Ministry they work for | employee grade | the number of days they worked / getting paid for | the amount of pay for days worked decided by the payroll chart.
Previous Balance : The previous balance of the employee's account?
Amount : The amount the employee is being paid
New Balance : The balance of the employee's account after they have been paid.
This is utilized when MiniPlenty actually pays state employees based on Payroll records. This is submitted as a notation to each employees account.
Financial Transfer
<b>Financial Transfer</b> <b>Transfer From</b>: <b>Transfer To</b>: <b>Previous Balance </b>:$ <b>Amount </b>:$ <b>New Balance</b>:$
Transfer From : Name and account number of the originating account. Where the money is coming from.
Transfer To : Name and account number of the receiving account. Where the money is going.
Previous Balance : Balance of the current account this is being noted on.
Amount : Amount that is being transferred
New Balance : Balance of the current account that is being noted on after the transfer.
Financial Transfers must be documented on all involved accounts.
Excise Tax Record
<b>Excise Vehicle Tax</b> <b>Value of Vehicle</b>: $ <b>Assessed Rate</b>: $ Processed By:
Value of the Vehicle : The value of the vehicle being taxed / ownership of . Check catalogue for price
Assessed Rate : The rate of taxation applied to the vehicle value.
Processed By: Only fill this out if you are entering this on behalf of someone else. Enter the name of who originally did the transaction.
Equity Tax Record
<b>Equity Tax </b> <b>Assessed Value</b>: $ <b>Assessed Rate</b>: $ <b>Previous Balance </b>:$ <b>New Balance</b>:$
Assessed Value : The amount of money that the citizen has in their account to be taxed.
Assessed Rate : The equity tax amount that is being applied. Equity Tax Rate i.e 10% x Balance of Account
Previous Balance : The balance before the tax is applied.
New Balance : The balance of the account after the tax is applied.
Lottery Ticket Redemption:
<b>Lottery Ticket Redemption</b <b>Ticket Serial Number: </b> <b>Previous Balance: </b> <b>Winnings</b> <b>New Balance: </b>
Ticket Serial Number : Routine or Emergency
Serial Number : The serial number is the number that begins with L that is usually 5 - 6 digits long.
Previous Balance : Balance of the current account this is being noted on.
Amount : Amount that has been won
New Balance : Balance of the current account that is being noted on after the transfer.
Ministry of Truth Templates
VCU Class Records
<b>Course Name:</b> <b>Instructor:</b> . <b>Enrolled : </b> Student Name & ID . <b>Class Comments :</b>
Course Name : The name of the course being taught.
Instructor : Name of who taught the course
Enrolled: List Student Name & ID #s
Class Comments : Comment which students passed, classroom behavior and performance.
